Officer Responsibilities

  • All Officer terms last from July 1st through June 30th.
  • One Delegate is assigned per 250 Chapter Members.

President

Provide Leadership to the Chapter organization

  • Develop specific goals and coordinate activities of the Chapter before and during the term of office
  • Direct the preparation of the Long Range Plan. Submit to Society headquarters.
  • Represent the Chapter on the Regional Operating Committee
  • Preside at regular and special meetings of the Executive Committee and the membership. Prepare agendas for the meetings
  • Support and guide the development of Executive Committee Members. Prepare volunteers for assuming a greater role in Chapter Leadership
  • Appoint the Nominating Committee and Special Committees as needed. Support committee function
  • Represent the Chapter at meetings of other organizations when official representation is of benefit to the society or chapter
  • Distribute Society material to the Executive Committee and members as appropriate.
  • Submit an annual report of major Chapter activities to the Regional Vice President and the Society's Member Services Department by August 1 of the year ending the term
  • Delegate responsibilities to appropriate Board members as needed
  • Perform other duties as approved by the Executive Committee
  • Facilitate an orderly transfer of all records to the succeeding President
  • Establish a Chapter agenda for the year
  • Establish a Chapter communications plan for the year
  • Submit the names of Chapter officers elected for the ensuring year promptly to the Regional Vice President and the Society Secretary

Qualifications:

  • Professional member or Member of ASSE for at least one (1) year prior to election.

President-Elect

Assist the president by supervising Chapter activities

  • Succeed to the office of the President and carry out its duties if the President is unable to serve.
  • Preside, in the absence of the President, at the Executive Committee meetings, regular Chapter meetings and any other functions
  • Provide a report for every Chapter meeting (written, if unable to attend in person) summarizing applicable activities and responsibilities
  • Help committee chairpersons understand their objectives, provide them counsel and keep in touch with the progress of the following committee/offices: (Secretary, Treasurer,
  • Programs, Professional Development, Awards/Honors, Outreach, Newsletter, Membership, Finance Audit, Nominations)
  • Perform other duties as directed by the President and approved by the Executive Committee.
  • Serve as Chapter liaison to new sections
  • Facilitate an orderly transfer of all records to the succeeding Vice President

Qualification:

  • Professional Member or Member of ASSE for at least one (1) year prior to election

Vice President

Assist the President by supervising Chapter activities.

  • Preside at Executive Board and Chapter meetings in the absence of the President and President Elect.
  • Provide a report for every Chapter meeting (written, if unable to attend in person) summarizing applicable activities and responsibilities.
  • Oversee the activities of the following committees: (Student Section /Scholarship, Internet, Governmental Affairs, Bylaws/Planning)
  • Perform other duties as directed by the President and approved by the Executive Committee.
  • Facilitate an orderly transfer of all records to the succeeding Second Vice President

Qualification:

  • Professional Member or Member of ASSE for at least one (1) year prior to election

Secretary

Handle the correspondence and records relating to Chapter administration.

  • Record minutes of all Executive Board meetings and review at subsequent meetings.
  • Maintain a chronological log of motions made.
  • Distribute and review minutes at all Executive Board meetings and forward copies to both the Society's Member Services Department and the Regional Vice President.
  • Receive registrations to monthly meetings.
  • Document Chapter monthly meeting attendee confirmations and provide copies to the President and Treasurer prior to each meeting.
  • Make monthly meeting arrangements with host facilities, including meeting rooms, meals, attendee confirmations, speaker audio visual needs (per the Programs Chairperson), etc.
  • Communicate meeting location, time, cost, etc., to Newsletter Editor.
  • Maintain permanent Chapter files, including minutes of meetings and other correspondence, for two years.
  • Maintain and distribute supplies of Chapter stationery.
  • Provide the Membership Chairperson with Chapter Alpha Lists and Monthly Updates supplied by Society headquarters.
  • Summarize major Chapter activities for the annual report and forward copies to the Regional Vice President and the Society's Member Services Department.
  • Maintain custody of the Chapter Charter.
  • Assume duties of the Chapter Treasurer when necessary.
  • Perform other duties as directed by the President and approved by the Executive Committee.
  • Facilitate an orderly transfer of all records to the succeeding Secretary.

Qualification:

  • Must have held ASSE membership for at least one (1) year prior to election

Treasurer

Handle Chapter financial transactions and establish and monitor the Chapter budget.

  • Manage the Chapter's financial affairs in accordance with the Chapter Administration Guide and Chapter Accounting Procedures.
  • Audit the previous Chapter year's financial records and obtain sign-offs and approvals from past and present Presidents and past Treasurer.
  • Transfer check signature authorizations and money market fund accounts at the beginning of the Chapter year.
  • Supervise the receipt and disbursement of funds as directed by the Chapter Executive Committee..
  • Monitor all National ASSE payment of Chapter dues for the membership.
  • Manage Chapter money market and savings account.
  • Prepare a monthly Treasurer's report of the Chapter's financial status for the Executive Committee that follows an approved format.
  • Maintain a ledger of all Chapter payments and receipts.
  • Maintain individual files for bank statements, cancelled checks, paid invoices and vouchers.
  • Manage Chapter meeting attendee admission by collecting money and documenting transactions. Maintain program attendance records and perform analysis of trends as directed by the Executive Committee
  • Deposit all Chapter income into a bank specified by the Executive Committee and issue payments from that account for all expenditures approved by the Executive Committee.
  • Work with the Newsletter Chairperson to recommend advertisement prices to the Executive Committee and assist with the management of advertisers.
  • Prepare a budget for the activity year in cooperation with the Executive Committee.
  • Maintain Chapter financial records, including past five year copies of Chapter Financial Reports and supporting documents.
  • By March 1 of the program year, inform Society headquarters of Chapter dues for the following year.
  • Prepare an annual financial report (audited income & expense statement for fiscal year ending June 30) at the close of the Chapter fiscal year for audit by the Executive Committee; forward original audited report to the Society's Accounting Department and a copy to the Regional Vice President by August 1 of the term year.
  • Submit any required tax documents to the IRS.
  • Assume the duties of the Secretary when necessary.
  • Perform other duties as directed by the President and approved by the Executive Committee.
  • Facilitate an orderly transfer of all records to the succeeding Treasurer.

Qualification:

  • Must have held ASSE membership for at least one (1) year prior to election

Member at Large

  • Coming soon!

Delegate

Represent Chapter membership to the Society House of Delegates

  • Vote on Society issues and provide feedback from the chapter to the Society on issues related to the safety profession
  • Communicate with chapter membership to determine overall chapter viewpoint on society issues
  • Attend the Society House of Delegates meeting in June
  • Appoint proxy to represent the chapter at the Society House of Delegates meeting in June if unable to attend the meeting

Qualification:

  • Must have held ASSE membership for at least one (1) year prior to election